Questions and Answers on KUCCPS

Do you have a burning Question on Kuccps and you are wondering where to get the correct response. Wonder no more. Here are the Kuccps Frequently asked Questions and their answers:

Question: How do I log in to my student portal?

Answer: To log in, you need your correct KCSE index number, KCSE examination year and a password.
The password is either your KCPE index number or birth certificate number. The login page is accessible via the KUCCPS website www.kuccps.ac.ke

Question: In case I am stuck with the current application, where can I find help?

Answer: KUCCPS has sent officers to 63 universities and colleges in all parts of Kenya to assist applicants. You can visit your nearest. A list of the institutions is available on the KUCCPS website www.kuccps.ac.ke You can also be assisted at any of the 58 Huduma Centres located across the country, or at the KUCCPS offices in Nairobi (ACK Garden House, Ngong 1st Avenue in Community).

Also check: Kuccps questions and answers

Question: I qualified for university admission in in the last year’s KCSE examination and I have already been placed in a college. Can I still apply for university? And will I still be required to pay?

Answer: If you sat KCSE examination in the last year’s KCSE and qualified for university admission, youcan apply for degree courses even if you already got placement in a college recently. You will be required to pay again.

Question: Where can I get the subject requirements and previous cut-off points for degree courses?

Answer: The information is available in the Programme Lists that can be downloaded from the Student’s Portal.

Question: How comes there are no current cut-off points in the system?

Answer: Cut-off points are the cluster weight of the applicant who secured the last available vacancy in a course on merit during previous placement, after all applicants for the course were ranked from the highest to the lowest. Therefore, cut-off points for this year will be known at the end of the current placement process.

Question: Which cut-off points should I rely on when checking programmes that I should apply for?

Answer: You should rely on the last two year’s cut-off points. Ensure that your cluster weight as provided in the portal is higher than the cut-off point for the degree course in the university you are applying for.

Question: Why is my provided cluster weight different from what I get when I calculate?

Answer: You cannot calculate your cluster weight correctly because you do not have your Index (PI). The KUCCPS has calculated and provided cluster weights for all applicants using accurate data provided by KNEC.

Question: If I meet all the minimum requirements for a course, does it guarantee that I will get that course?

Answer: You will be able to submit your application but securing a course is a competitive process determined by the qualifications of all the applicants and the number of available vacancies in the programme.

Question: Does KUCCPS place students to private universities?

Answer: KUCCPS places students to both public and private universities. Students placed to public universities are eligible for government loans and scholarship, while those placed in private universities are eligible for government loans only.

Question: How are Persons with Disability required to submit their applications?

Answer: Persons with Disability should apply online on the student’s Portal then fill a disability form that can be downloaded from the KUCCPS website, attach required documents and submit it by delivery to KUCCPS offices at ACK Garden House, Ngong 1st Avenue in Community, Nairobi, or scanning and emailing it to [email protected].

Question: I sat KCSE examination over two years ago and qualified for university but I did not apply. Can I apply with the current cohort?

Answer: You cannot apply with the current KCSE cohort. Instead, make a formal request for consideration in writing, indicating your name, KCSE index number, KCSE year, valid phone number and email address. E-mail the letter to [email protected] or deliver it to the KUCCPS offices at ACK Garden House, Ngong 1st Avenue in Community, Nairobi.

Question: I was placed in a university/college and I would like to change to a different institution. Can I apply for a transfer now?

Answer: Inter-institutional transfer (IIT) application is currently closed. It will open after the announcement of this year’s university and college placement results.

Question: I have completed my certificate or diploma that KUCCPS placed me into. Can I now apply to KUCCPS for placement to degree?

Answer: Currently, this is not possible.

Question: Can IGCSE graduates apply to KUCCPS for placement to universities and colleges?

Answer: Placement of students to universities and colleges is based on KCSE examination grades only.

Question: How can I contact KUCCPS?

Answer: You can reach us through the telephone lines 020 5137400 or 0723954927. Our email address is [email protected]. You can also find us on X @KUCCPS_Official, Instagram @official_kuccps and Facebook @The.Placement.Service

Continue reading: KUCCPS Common Asked Questions & Answers

Question: What are the Minimum KCSE Requirements for Kuccps Placement?

Answer: Here are the minimum Kuccps Placement requirements for Degree, Level 4 (Artisan Certificate), Level 5 (Craft Certificate), Level 6 (Diploma), Diploma in Primary Teacher Education and Diploma in Secondary Teacher Education placement:

Level	Minimum Mean Grade
Degree	C+
Level 4 (Artisan Certificate)	E
Level 5 (Craft Certificate)	D
Level 6 (Diploma)	C –
Diploma in Primary Teacher Education	C
Diploma in Secondary Teacher Education	C+

Question: How can I quickly Apply for Kuccps programmes?

Answer: Applications must be submitted online through the KUCCPS Student’s Portal.

Question: How can I log to the Kuccps Student Portal?

Answer: Here is a detailed guide on how to log into the Kuccps Student Porta:

Access the Student’s Portal using the link students.kuccps.net or through the KUCCPS website www.kuccps.ac.ke.
Click the Login tab on the top right corner and input your credentials as indicated on the login form.

Question: Show me the Kuccps Application Procedure; Step-by-step:

Answer: Here is the Kuccps Step-by-step application guide:

Once logged in, click the tab Programme Lists on the menu bar to download a list of available Degree Programmes and the Degree cluster document. The documents contain Degree Programmes, Universities offering them, Minimum Subject Requirements, and Cut-Off Points for ptrevious years. Use the downloads for reference when selecting Degree courses before you apply on the portal.
The previous years’ cut-off points are provided to assist you in selecting Degree courses that you are most likely to secure on competition. You should compare your cluster weight, which is provided on the portal, with your cut-off points. To enhance your likelihood of securing the Degree course, apply for it in a University where the previous cut-off point for the programme is lower than your cluster weight.
To view TVET courses, click the tab All Programmes and this will open a page where Programmes are grouped by level (i.e. Degree, Diploma/Level 6, Certificate/Level 5 and Artisan/Level 4.) Click programmes of your interest among Level 6, Level 5 and Level 4 Programmes to view courses, programme codes, minimum requirements and institutions offering. Alternatively, use the Search Tool on the All Programmes page to search for a specific course by typing in the key word for the course e.g. Education, Agriculture, Clothing, etc.
As you decide on the courses you wish to apply for, note down their Programme Codes, ensuring that you meet all the minimum subject requirements. (You can only apply for courses whose minimum requirements you satisfy.)
To apply, click the “Application” tab then “Apply Now”.
Enter the Programme Codes in the provided form, arranging them in your order of priority, starting with your most preferred course at choice number one (1a, 1b and 1c), which should be the same course in three different universities. Follow with your other choices in your order of priority.
After entering the Programme Codes for all the courses that you are applying for, click Submit.
On submitting, the question “Would you like to be placed in any other programme in case you don’t secure your choices?” will pop up. Respond by choosing ‘Yes’ or ‘No’. Choosing ‘Yes’ means that you have allowed KUCCPS to place you in any other course/institution if you do not secure any of those you have selected.
Click Submit. You will be required to pay Ksh1,500 and the portal will display a variety of payment options via eCitizen. Choose the one that suits you and proceed with payment.
Log out after submitting your application, by clicking your Index Number displayed on the top right corner of the portal.

Question: What is the Kuccps Payment Procedure?

Answer: To pay for Kuccps placement, follow these steps:

After making payment through your preferred method, click the button “I have paid”.
Enter the eCitizen payment Ref in the provided slot and click Submit.
For M-PESA, you can use the following options.

STK Push – Enter the phone number of the person paying and send. A message will pop up on the person’s mobile phone. Enter the person’s M-Pesa PIN and pay. After paying, an SMS message carrying the eCitizen account number will be received. Enter the eCitizen account number on the provided slot and submit.
Alternatively, use the M-Pesa Menu on your phone following the instructions displayed on the payment page.

After paying, click the button “I have paid”. This will take you to the submission page. Enter the eCitizen Payment Reference Code (this is the same as eCitizen Account Number) to submit your application. (The same Ref. Code will be required for any subsequent changes to your application; hence, you are advised to retain it.) DO NOT use MPESA transaction code in submitting your application.
After you have successfully paid and submitted, the system will display a message indicating that the application was submitted successfully.
An SMS message will be sent to the phone number that you provided in the contact details indicating that the application has been submitted successfully.

Question: What is KUCCPS?

Answer: KUCCPS stands for Kenya Universities and Colleges Central Placement Service and is a government agency established to coordinate the selection of students for enrolment to universities, teacher training colleges, national polytechnics, technical and vocational education and training (TVET) institutes and other training institutions. It also develops career guidance programmes for the benefit of students, collects and retains data relating to student placement to universities and colleges and advises the government on matters relating to student placement.

Question: What is the role of KUCCPS in Education?

Answer: KUCCPS coordinates the selection of students for admission to universities, teacher training colleges, national polytechnics, technical and vocational education and training (TVET) institutes and other training institutions. The agency also develops career guidance programmes for the benefit of students, collects and retains data relating to student placement to universities and colleges and advises the government on matters relating to student placement.

Question: Are KUCCPS services available at Huduma Centres?

Answer: KUCCPS services are available at Nairobi GPO, Eldoret, Meru, Nyeri, Kisumu, Kakamega, Nakuru, Kitui, Garissa and Mombasa Huduma Centres. You can also be assisted in the cyber cafes located in the rest of the Huduma Centres.

Question: How can I contact KUCCPS?

Answer: Kuccps offices are located at the ACK Garden House on 1st Ngong Avenue in Community Area, Nairobi. You may also reach us through the telephone lines 020 5137400 or 0723954927. Our email address is [email protected]. You can also find us on social media @KUCCPS_Official (X/Twitter) and @The.Placement.Service (Facebook).

Question: How do I log in to my student portal?

Answer: To log in to the Student’s Portal, you need your correct KCSE index number, KCSE examination year and a password. The password is either your KCPE index number or birth certificate number. The login page (students.kuccps.net) is accessible via the KUCCPS website www.kuccps.net or the KUCCPS Students App.

Question: What is the difference between cut-off points and weighted cluster points?

Answer: Weighted cluster points are a KCSE examination graduate’s computed performance in four subjects required for admission to a given degree programme against that of the best candidates in the particular KCSE examination year. It is based on cluster subject requirements and the overall performance of a candidate. The points are computed to three decimal places to reduce chances of applicants tying on points. Cut-off points are the weighted cluster points of the last competitively placed student in a given degree programme.

Question: How does one calculate weighted cluster points?

Answer: You are advised not to attempt to calculate your cluster points as doing so would result in incorrect points. Instead, you should check your respective weighted cluster points as readily computed and provided in your KUCCPS portal.

KUCCPS is able to calculate your cluster points through the automated placement system after obtaining KCSE examination performance data, including performance indices (PI) for each student, from the Kenya National Examination Council (KNEC). Individual secondary school graduates are not provided with the PI, hence cannot calculate their weighted cluster points.

Question: Where can I find a list of universities or colleges eligible for KUCCPS student placement?

Answer: The list is available on the Student’s Portal students.kuccps.net.

Question: Can non-Kenyan citizens apply for placement?

Answer: Currently, non-Kenyan citizens are only eligible for placement to Diploma in Primary Teacher Education and Diploma in Early Childhood Teacher Education programmes.

Question: What is the meaning of “revision of choices”?

Answer: Revision of choices is the process whereby students who have applied for courses in universities and colleges through the KUCCPS portal but missed select and apply for other courses in other institutions.

Question: How many courses can I apply for?

Answer: One can apply for a maximum of six degree courses and up to four for diploma, certificate and artisan programmes.

Question: How will I know when application opens?

Answer: KUCCPS advertises placement application and provides information through print and electronic media.

Question: How much is the application fee?

Answer: The fee is Ksh 1,500. For revision of choices, you will use the same transaction code.

Question: I sent money to the wrong account. How can I get my money back?

Answer: Wrong payments are reversed once an applicant sends a request providing the transaction details. Reversals may take up to seven days.

Question: How can I know the institution where I have been placed?

Answer: Check the Student’s Portal for the information. Additionally, applicants are informed through SMS to the contacts they provided during application.

Question: I have completed my certificate or diploma course under government sponsorship, can I apply to KUCCPS for placement to the next level?

Answer: Currently, this is not possible.

Question: Are previous years’ KCSE candidates eligible for placement if they did not benefit during their time?

Answer: Such candidates are only eligible to apply for certificate or diploma programmes offered in TVET institutions and Open University.

Question: How many subjects do you consider for cluster point calculation?

Answer: The seven best-performed subjects examined by KNEC are considered in the calculation of applicants’ weighted cluster points.

Question: Where can I get the subject requirements for various courses?

Answer: The information is available on the Student’s Portal under the “Programmes” and “Downloads” tabs.

Question: Can IGCSE graduates apply to KUCCPS for placement to universities and colleges?

Answer: The placement of students is based on KCSE examination grades only.

Question: If I have all the minimum requirements for a course, does it guarantee that I will get that course?

Answer: You will be able to submit your application, but securing a course is a competitive process determined by the qualifications of all the applicants and the number of available vacancies in the programme.

Question: When does KUCCPS announce placement outcome/results?

Answer: The results of placement process are released at the end of placement processing when all revisions have been done. The exact dates are communicated through official communication channels.

Question: Where do placed students obtain admission letters?

Answer: The respective institutions where students have been placed are responsible for issuing admission letters and other joining instructions.

Question: Does KUCCPS also place students to private universities?

Answer: KUCCPS also places students to private universities. Students placed to private universities are eligible for government loans only. The full list of all eligible institutions are available on the Student’s Portal.

Question: I did the KCSE examination many years ago but I have never gone to college. Can KUCCPS place me in a degree programme?

Question: What is inter-institutional transfer?

Answer: This is an opportunity given to successful applicants to apply to be transferred from one institution to another. The transfer processing fee is Ksh 1,000.

Question: How many times can one request for an inter-institution transfer?

Answer: Applicants can transfer only once.

Question: When will the system open for inter-institutional transfer application?

Answer: The system opens for a specific period after the release of placement results. Keep checking the KUCCPS website and official social media pages for updates.

Question: How long does the online inter-institution transfer process take?

Answer: Processing takes up to 14 working days.

Question: What are the requirements for inter-institution transfer?

Answer: An applicant must satisfy the minimum requirements for the programme they wish to change to (where applicable). The applicant must also meet the cut-off points for the specific programme in their desired institution. Additionally, the heads of the institutions must endorse the transfer application.

Question: Is it possible to change a course but in the same institution?

Answer: Many institutions allow intra-institutional (inter-faculty) transfers for admitted students but applicants must meet the minimum subject requirements for the desired courses and the cut-off point for the courses in the particular institution.

Question: Is KUCCPS involved in intra-faculty transfers?

Answer: Intra-faculty transfers are undertaken within the concerned institutions without the involvement of KUCCPS. However, the institutions are required to observe the applicable programme cut-off points.

Question: How can an institution invite KUCCPS for career events?

Answer: To invite KUCCPS for a career event in your institution, send an official invitation at least three weeks to the event. The Placement Service offers career guidance free of charge.

Question: How does the current funding system work?

Answer:

First, students apply to KUCCPS for placement to their desired institutions and programmes.
After placement, students who require financial support apply for funding through the Higher Education Funding Application Portal www.hef.co.ke.
Beginning with the 2022 cohort, students joining public universities and public TVET institutes are eligible for the government loan (HELB) and scholarship, while those joining private universities are eligible for the loan only.
Students admitted before 2022 are funded under the old funding model.

Question: How many courses should one choose in KUCCPS?

Answer: One can apply for a maximum of six (6) degree courses and up to four (4) for diploma, certificate and artisan programmes.

Question: How do I know which university I have been placed?

Answer: How to Check Placement Status KUCCPS congratulates all the applicants whose placement report has been released today. Log in to http://students.kuccps.net to check the details of your university or college placement. Kuccps also sends your admission results via the phone number that you registered at the Kuccps online portal; during course application process.

Question: How do I get my KUCCPS admission letter?

Answer: Step-by-Step Guide to Download Your Admission Letter

You can get your Kuccps admission letter by using these two ways:

By visiting the Kuccps Student Portal. All that you need is your KCSE INDEX NUMBER (11 digits), KCSE YEAR and PASSWORD (Use Your Birth Certificate No. OR KCPE Index No (as used in KCSE Exam Registration) as your Initial Password).
You can also visit the university where you have been placed by using the Student’s Online Portal.

Question: How do you know your cluster points in KUCCPS?

Answer: The KUCCPS student portal automatically calculates cluster points when a student applies for a course. The portal also displays placement results on the dashboard. Select the Programmes option. This provides a list of degrees, diplomas and Technical Vocational Education and Training (TVET programmes). Simply visit the Kuccps Student Portal and get all these details. You do not need to calculate manually as Kuccsps does it for you.

Question: What are cut-off points for KUCCPS?

Question: What does cluster 1 mean in KUCCPS?

Cluster 1 – Law. Cluster 2 – Business, Hospitality & Related. Cluster 3 – Social Sciences, Media Studies, Fine Arts, Film, Animation, Graphics & Related. Cluster 4 – Geosciences & Related. Cluster 5 – Engineering, Engineering Technology & Related.

Here are all the Kuccps Clusters.

Question: How to confirm KUCCPS placement online?

Answer: Getting your Kuccps placement results is pretty easy. There are two ways through which you can get your placement results:

Way 1. Visit the KUCCPS official website by typing www.kuccps.ac.ke into your browser. Click on the “Student’s Portal” button on the homepage. Click on the “LOGIN” button. Enter your KCSE Index Number, Year of KCSE, and password (use your KCPE Index Number or Birth Certificate Number as per KNEC registration).

Way 2: Your Kuccps Placement results are also sent via SMS to the number you registered at the Kuccps Student Portal.

Question: What is the password for KUCCPS student portal?

The intial/default password for KUCCPS/Module I students is KCSE full index number like 01234567891/2016. Your password is your KCPE index number or Birth Certificate Entry Number.

Question: How do I calculate my cut-off points?

Answer: How KUCCPS Determines Cut-Off Points. Cut-off points represent the weighted cluster points of the last student placed in a course based on merit. Students are ranked from highest to lowest cluster weight, and admission slots are filled in that order. The last student’s score becomes the official cut-off point. You don’t need to worry on how to calculate the cut off points. Kuccps provides the Cutoff points here.

Question: What is the minimum grade to join KUCCPS?

Answer: The Minimum University Entry Grade is a C+ (plus). Form Four leavers who attained Mean Grades of C+ and above in the KCSE examination are eligible to apply for degree programmes. Those who qualified for university admission and got placed in diploma programmes recently can also apply for Degree programmes.

Question: Which course is marketable in Kenya?

Answer: All university, College and TVET Courses are important. But, some are more marketable than others.

Get more details at:Best Marketable Courses in Kenya

Top 20 List of the most marketable courses in Kenya:

S/N	COURSE TITLE
1	Diploma in Accounting and Finance
2	Diploma in Nursing
3	Diploma in Procurement and Supply Chain
4	Diploma in Communication and Journalism
5	Diploma in Monitoring and Evaluation/ Project Management
6	Diploma in Quantity Survey
7	Diploma in Information Technology (IT)
8	Diploma in Customer Service/ Front Office
9	Diploma in Engineering
10	Diploma in Business Management
11	Commerce plus CPA/CFA/ACCA/CIFA
12	Software Engineering/Web Design
13	Medicine
14	Architecture/Structural Engineering
15	Pharmacy
16	Quantity Survey
17	GIS and Remote Sensing
18	Statistics
19	Electrical/Civil Engineering
20	Business information technology
21	Monitoring and Evaluation
22	Real Estate
23	lectronic and Computer Engineering
24	Software Engineering

Question:

Answer: KUCCPS announces when the online application system is available for students to adjust/ revise their course preferences for placement in universities and colleges for each academic year. This online revision opportunity allows applicants who did not secure a course during the initial application period to log back into the portal and select from the available courses. The Courses at this time are very limited.

How to Revise KUCCPS Courses

Candidates wishing to revise or apply for available courses must first log in to the portal at www.kuccps.ac.ke. Once on the portal, applicants will need to enter their KCSE index number, the year of KCSE, and their password.

Question: How many students have been placed by KUCCPS?

Answer: At the end of the placement Cycle, Kuccps announces how many students have been placed to various Degree programmes in Universities, Colleges and TVETs.

Question: Where can I find the list of the institutions under the Government sponsorship programme?

Answer: The list is available on the Student’s Portal accessible through the Placement Service website, here: www.kuccps.ac.ke.

Question: What is the difference between KUCCPS and HELB?

Answer: KUCCPS is a student placement agency while the Higher Education Loans Board (HELB) is a studentfunding agency. While KUCCPS selects applicants for admission to universities and colleges for Government sponsorship, HELB provides Government loans and bursaries to the students once enrolled.

Question: What is the difference between cut-off points and weighted cluster points?

Question: Can non-Kenyan citizens/ foreign students apply for placement?

Answer: No. One has to be a Kenyan citizen to be eligible for placement. Government policy limits government sponsorship to citizens.

Question: What is the meaning of “revision of choices”?

Answer: Revision of choices means to change the courses that an applicant submitted for consideration. KCSE examination candidates apply for courses in school. After their results are out, they get a chance to align their choices with their performance and new career interests. Students who miss the school application can apply during the revision of choices.

Question: How will I get to know when the application is open?

Answer: The Placement Service advertises placement application and publishes notices in mainstream mass media and its official digital communication channels. The official digital channels are:
• Facebook: @The.Placement.Service
• Twitter: @KUCCPS_Official
• YouTube: Placement Service

You can then get your results via SMS or online at the Kuccps Student Portal.

Question: I paid to the wrong account. How can I get my money back?

Answer: Kindly provide the transaction details and a reversal will be initiated. Please note that reversals take between three and seven days. Get more information at: How to pay for Kuccps courses application/ revision and reverse wrong payments through Mpesa.

Question: Are previous years’ KCSE candidates eligible for placement if they did not benefit during their time?

Answer: Yes but only for TVET placement.

Question: Where can I get the subject requirements for various courses?

Answer: The information is available on the Student’s Portal under the “Programmes”
and “Downloads” tabs

Question: Can IGCSE graduates apply for Government sponsorship placement to universities and colleges?

Answer: The placement of Government-sponsored students is for those who have followed the KCSE system, which is the Government-prescribed system of education in Kenya, and have sat and obtained results in the KCSE examination.

Question: Does satisfying minimum requirements for a programme guarantee one to get that programme?

Answer: No. Securing a course depends on the competitiveness of an applicant (compared to other applicants for the same programme) and the number of available vacancies (programme capacity).

Question: When will KUCCPS announce the placement outcome/results?

Answer: The release of the placement process outcome will happen after the completion of application processing. The exact date will be communicated through mass media. But usually in June/ June of each year.

Question: Where do placed students obtain their admission letters?

Answer: The respective institutions where students have been placed are responsible for issuing admission letters and other joining instructions. The admission letter can also be downloaded from the Kuccps Student Portal online.

Question: Does KUCCPS place students to private universities?

Answer: Yes. KUCCPS places Government-sponsored students to most private universities besides public universities. Here is the full list of all eligible institutions.

Question: I did the KCSE examination many years ago but I have never gone to college. Can KUCCPS place me in a degree programme?

Answer: That is not possible. Placement to degree programmes is meant for eligible fresh secondary school graduates (those who did the KCSE examination in the immediate year preceding the selection). However, you can apply for TVET courses.

Question: What is inter-institutional transfer?

Answer: This is an opportunity given to applicants to apply to be transferred from the institution that they were placed in to another subject to meeting the requirements. The transfer processing fee is Ksh 1,000.

Question: How many times can one request for an inter-institution transfer?

Answer: Applicants can transfer only once.

Question: When will the system open for inter-institutional transfer application?

Answer: The system opens for a specific period following the announcement of the release of the placement outcome.
Keep checking the Placement Service website and official digital platforms for updates.

Question: How long does the inter-institution transfer process take?

Answer: After submission of duly completed inter-institution transfer application and endorsement by the two concerned universities/colleges, the final processing takes up to 14 working days.

Question: What are the requirements for inter-institution transfer?

Answer: An applicant must satisfy the minimum requirements for the programme they wish to change to (where applicable). The applicant must also meet the cut-off points for the specific programme in their desired destination institution. They should also give reasons in support of their transfer applications. In addition, the heads of the respective institutions must endorse the transfer application.

Question: Does KUCCPS sponsor students in TVET institutions?

Answer: KUCCPS does not sponsor students but selects students for Government sponsorship to universities and colleges. The Government supports the students admitted through the KUCCPS process by sending capitation (funding) to the respective TVET institutions.

Question: If I get a placement to a private university, will I benefit from Government sponsorship?

Answer: Yes. If KUCCPS places you to a private university, you will be a Government sponsored student similar to those taken to public universities. Therefore, you will enjoy the same tuition subsidies as students placed in public universities.

Question:What is the difference between Government sponsorship and HELB loan?

Answer: When you are on Government sponsorship, the government provides funds (capitation) directly to your university or college to subsidise your fees, while HELB offers loans to students, which the students have to pay back after completion of their studies.

Question: How will the government funding get to me when I join college?

Answer: The funding will be in form of subsidised tuition through funds (capitation) remitted directly to your institution.
In addition, students may apply for loans and bursaries from HELB.

Question: Is it possible to pursue two programs concurrently while being sponsored by the government?

Answer: No. The government can only sponsor you for one programFrequently Asked Questions

Question: Can I apply to private universities through KUCCPS?

Answer: Yes, some private universities participate in KUCCPS placement.

Question: What if I missed the application deadline?

Answer: Unfortunately, KUCCPS is strict about deadlines. You might have to wait for the next cycle or explore other options like direct entry to universities.

Question: How are courses allocated?

Answer: KUCCPS uses a merit-based system, considering your grades and the course requirements.

Question: Can I change my course after being placed?

Answer: It is possible, but not guaranteed. You’d need to apply for an inter-institution transfer.

Question: Is there a fee for using the KUCCPS portal?

Answer: No, the portal is free to use for all Kenyan students.

INTER-INSTITUTIONAL TRANSFER APPLICATION: FREQUENTLY ASKED QUESTIONS

Question: How can I apply for inter-institutional transfer?

Answer: Applications must be submitted online through the Student’s Portal (students.kuccps.net).

Question: What happens after I have submitted the application?

Answer:

a) The university/college that you seek to transfer to will receive your application online and endorse it through its institutional portal.
b) Once your application has been endorsed by your desired institution, the releasing institution (your current university/college) will receive it and release you through the institution’s portal.
c) The endorsed application will move to KUCCPS for approval, after which a transfer letter will be generated in the applicant’s portal for downloading.

Question: What should I do after downloading the inter-institutional transfer letter from the Student’s Portal?

Answer: Present it to the university/college that you have been transferred to for the institution to issue you with an admission letter and joining instructions.

Question: I have typed the reason for transfer but the next step does not come up. What might be the problem?

Answer: You need to attach a document supporting your reason for transfer. Also, type a brief explanation why you are seeking to change institutions, in the provided space. The explanation should be not less than 300 characters and not more than 600 characters.
(Tip: Type out the explanation in a Word document as you monitor the characters. Once the right length is achieved, copy and paste it in the provided space.)

Question: I have selected the reason for transfer and I am required to attach a supporting document. What I am supposed to attach?

Answer: Attach a document that supports the reason that you have provided. For example, if you have cited medical reasons, you may attach a letter from a recognised health facility/medical professional.

Question: Am I allowed to change both the course and the institution?

Answer: It is possible to change both the course and institution provided you meet the course subject requirements and cut-off points.

Question: I only wish to change the course and not the university/college. What is the process?

Answer: You can change the course through an inter-faculty transfer, which is handled by the university/
college. The institution’s academic registrar will guide you.

Question: I deferred my studies and now wish to move to another institution. Are previous years’ candidates allowed to transfer?

Answer: The current online transfer application is only for those who sat the 2021 KCSE examination and were placed in universities and colleges.

Question: After my transfer is approved, when will I be reporting to the new institution and how will I get the admission letter?

Answer: The institution that you have transferred to is responsible for issuing the admission letter and other joining instructions.

Question: What should I do if the institution I am seeking to transfer to fails to endorse my transfer?

Answer: You application will revert back to you immediately the institution denies endorsement. Similarly, if the institution fails to act after 7 days, it will revert back to you to enable you initiate a fresh application

Question: Will my transfer be approved if the receiving institution endorses it but the receiving (releasing) institution declines?

Answer: Your application will move to KUCCPS for further direction or administrative action.

Question: How much does one pay for an inter-institution transfer?

Answer: The inter-institution transfer processing charges is Ksh.1,000.

Question: How long does it take for the inter-institution transfer to be concluded?

Answer: It takes 14 days upon receipt of your fully endorsed application.

Question: How many times can one request for an inter-institution transfer?

Answer: Inter-institution transfer is allowed only once.

Question: Can I transfer from a diploma to degree programme?

Answer: You can transfer to a degree course if you attained a mean grade of C+ and above and you meet the specific requirements of the degree programme.
For enquiries, Call: 020 5137400 or Email: [email protected]